Privacy policy

• The Organizing Committee of Run For Their Lives (RFTL) is committed to protecting your personal information and respecting your privacy. This Privacy Notice explains how we collect, use, store, and protect the personal data you provide when registering for the RFTL annual charity run.

1. What Information We Collect:
– Full name
– Date of birth
– Email address
– Contact number
– Payment details (processed securely through our payment provider, WebXPay)

If you are submitting personal data on behalf of another individual, you confirm that you have obtained their full and informed consent and that they agree to the terms of this Privacy Notice.

2. How We Use Your Information:
– To process and confirm your event registration
– To communicate event updates, safety instructions, and logistical information
– To manage event operations, including emergency response and identification
– To issue payment confirmations and receipts
– To improve future RFTL events
– To comply with legal or regulatory requirements

We will not use your information for unrelated marketing without your explicit consent.

3. How We Share Your Information:
– With event partners and service providers strictly for event-related purposes
– With medical teams or emergency services when required for your safety
– With regulatory or law enforcement authorities when required by law

4. Data Security:
We take appropriate technical and organisational measures to safeguard your information from unauthorised access, loss, or misuse. Access is restricted to authorised personnel only.

5. Data Retention:
We retain your personal data only for as long as necessary for the purposes outlined, unless a longer period is required by law.

6. Your Rights:
You have the right to access, correct, update, or request deletion of your personal data. You may also withdraw consent or restrict certain processing activities.

To exercise these rights, please contact the event organizers.

Name: Rtr. Keshan Panditharatne
Email: keshan.rotaract@gmail.com
Phone: 076 903 4823